Facility Use and Meeting Room Reservation

New Facility Use Policy & Fee Schedule
(Effective January 1, 2026)

On September 23, 2025, the San Joaquin County Board of Supervisors conducted a Public Hearing to adopt revised fees for the use of facilities at the Robert J. Cabral Agricultural Center, and approved a Resolution to amend the Facility Use Policy and Fee Schedule, effective January 1, 2026.

Eligibility for Rental of facilities will be permitted as follows:

• Group I:. Agricultural Commissioner’s Office, University of California Cooperative Extension, and the Office of Emergency Services for professional meeting or events directly related to the activities of these departments.
• Group II:. San Joaquin County Departments for professional meetings or events. (American AgCredit and San Joaquin Farm Bureau Federation are grandfathered into this group.)
• Group III:. Non-profit agricultural organizations for professional meetings or events.
• Group IV:. Other agricultural organizations, public agencies and commercial groups conducting professional meetings or events of general interest related to agriculture or county government.

Note: The rental fees set forth in the Facilities Fee Schedule as incorporated into the use policies, are based on Group designation, with higher rates as the Group number increases.

For more information, please contact the Facility Use Rental Coordinator at (209) 953-6000.

For Facility Use Policy and Fee Schedule Effective January 1, 2026:

Reservation Policy

• All reservations must be made at least 21 calendar days in advance.
• Reservations for those who plan to serve alcohol must be made a minimum of 30 calendar days in advance.

• Payments must be received 14 days prior to the event. If not, reservation will be cancelled without notice.
• Credit cards, checks, or cash are accepted.
• Please make checks payable to San Joaquin County Agricultural Commissioner.

Important Reminders

• Access to the facility will be allowed based on the approved rental application, including set-up and clean-up time.
• During the reservation time, furniture may be moved within each room (but not from room to room). If any furniture is moved within the room, it is the renter’s responsibility to return the room to its original configurations before leaving.
• If a change from the default room configuration is required or if cleaning of the room is requested, state so on in the application and provide a customized layout. Janitorial services for these tasks will be hired, and renters will be billed for these services (see fee schedule for janitorial fees).
• Deliveries related to the reservation may only be scheduled during the hours of the renter’s reservation. Renter must be present when a delivery is made.
• All equipment and supplies must be removed at the end of the reservation time. Equipment or supplies cannot be held to be picked up later.
• For large events involving food, a 2-yard garbage bin will be ordered unless the renter/renter’s caterer will be removing the waste from the premises.

Room Overview

Room Inclusions

• California flags & U.S. flags
• Audiovisual HDMI cords
• Ceiling-mounted LCD projector
• Drop-down projection screen
• Speakers
• Podiums (one per room)
• Wi-Fi is available without a password

Others:

• Wireless Microphone (Assembly rooms only)
• To connect to the audiovisual equipment, a laptop is required. Renters will need to bring their own laptop. Audiovisual HDMI cords will be supplied.
• Stage (additional fees applies)