Payroll and E-Pad Users

E-Pad Users

Risk Management will process all E-PADs for Workers’ Compensation leaves.

Department Payroll Clerk

DETERMINATION PERIOD

• If Risk Management has not notified you to begin worker’s compensation, follow the injured worker’s instruction from “Notice of Leave of Absence for Temporary Disability Indemnity Payment (Form 29).
• If Form 29 is not on file, the payroll clerk or supervisor/manager should contact the injured worker to determine time usage or leave without pay (LA) and send Form 29 to injured worker for completion. 

WORKERS' COMPENSATION HAS BEEN APPROVED

• When compensability is determined to accept the claim, Risk Management will notify the department's payroll team of the TD benefits via email.
• Risk Management will verify use of leave accruals (sick, vacation, comp, etc.) with the department's payroll team.
• Reimbursement of leave accruals will be calculated based on the workers’ compensation indemnity amount.
• Risk Management will request payroll clerks to correct time reporting codes to reflect LTDU for period authorized.
• If no leave accruals are used, Risk Management will coordinate with TPA to process TD checks as appropriate.